How will a content management system benefit my organization?
Content management systems make your content smarter and more powerful. Because content is stored only one time no matter how many times it is used, the system can track everything that happens to it. And editors only have to handle the content one time while the changes are made globally within and across all documents.
Below is a list of benefits a CMS will provide to an organization.
Read more about how Vasont has benefited some of its clients.
| Benefit | Before a CMS | After a CMS |
| Centralized and shared content | Content is scattered throughout the organization, resulting in contributors creating similar or duplicate content in many different formats. | Content is consolidated into one powerful repository, facilitating content sharing among co-workers. |
| Accurate content | Numerous versions of documentation reside in separate files. Each file must be updated individually through a manual process, leading to errors and inaccuracies. | Because each piece of content is only stored one time in a CMS, it can be reused throughout one or multiple documents. The CMS tracks every instance of content reuse and flags all instances when a change is made to ensure all appropriate instances are updated and consistent. |
| Secure content | Anyone can access the content in documents, posing a security threat. | User privileges are assigned, so only authorized people can access content with unique IDs. |
| Shorter editorial cycles | The editorial and review process is inefficient. Responsibilities and deadlines are not well-defined and monitored. | Users are alerted to their pending tasks and due dates. Additionally, daily editorial tasks can be automated to save time. |
| Quick creation of new publications | Content is rewritten for new publications because previously written content cannot be found. | Content can be searched, retrieved, and reused to create new products within minutes. |
| Timely delivery of publications | Separate files exist for print, Web, and PDF versions of the content, increasing the time it takes to update and publish the content. | Single-source content is updated once and repurposed for multiple media channels as often as daily or weekly. |
| Lower translation costs | Documentation published in many languages is confusing and costly to update and translate. | A CMS with full Unicode support allows small chunks of updated content to be translated instead of entire documents, saving thousands of dollars. |
Introduction
- What is content?
- What is multichannel publishing?
- What is tagging?
- What is content management?
- Who needs a content management system?
- How will a content management system benefit my organization?
- Why can't I just use a word processing or spreadsheet software program?
- I'm ready to proceed! Take me to the CMS Starter Kit.
Contact us for further information about more in-depth training in content management.