Tips for a Successful CMS Implementation

Every once in a while, you hear horror stories about failed content management system (CMS) implementations. Organizations invest a lot of time and money into a new CMS, and end up with a big mess. What went wrong? There are a number of things that could derail a CMS strategy—the CMS selection, the planning for the implementation, the amount of effort put into training or the people involved in getting it up and running—to name a few. How can you avoid a failed CMS implementation? Here’s what you can do to ensure a successful CMS implementation:

Improving Collaboration Using a CMS

As organizations get larger and work forces become more dispersed or home-based, it becomes harder to get the right people to collaborate on new or revised content. However, writers are not always comfortable giving up ownership of whole documents and sharing content with others in a content management environment.

Tips to Get Writers on the Same Page in a Shared Authoring Environment

So, you’ve implemented a component content management system and you’re on your way with topic-based writing and content reuse. But there are still a few writers who just can’t seem to follow the same writing style as everyone else. They always seem to do something differently, causing problems when other writers must reuse their content. Here are ways to get better cohesiveness between the writers:

RFI vs. RFP for a CMS…What’s the difference?

Shopping for a content management system (CMS) can be an intimidating task, given the many types of CMSs and all the decisions that must be made to choose the right one. RFIs (requests for information) and RFPs (requests for proposal) can help make the right choice. But what’s the difference between RFIs and RFPs? Should you do one or the other, or both? Here are tips for navigating through the buying process:

How Roles Change When Moving to a Content Management Environment

How Roles Change When Moving to a Content Management Environment

As organizations consider moving to a content management strategy for their technical documentation, reference publications and other business information, they often wonder what impact the new processes will have on the roles of their team members. What positions will be minimized or eliminated, and what new roles will emerge when the content management system is in place? Here are some tips to consider for potential role changes when implementing a content management strategy:

Focus on reuse.

Does Your Content Have an Identity Crisis?

We live in a world that is marked by differences — and that’s probably a good thing. After all, what would it be like if everything was exactly the same? Imagine if everyone wore the same clothes, had blues eyes, and was bald. It would be hard to tell anyone apart. If someone knocked on your door, is it a policeman or a plumber? Who knows…they all look the same. Imagine the chaos that could bring (not to mention how boring it would be!)

Unstructured content lives in this world, where nothing has an identity and content is in a state of chaos. How do you find it? And how …

Welcome to CM QuickTips!

Welcome to CM QuickTips!

Are you investigating content management systems? Or have you already begun your content management implementation? Maybe you’ve been a CMS user for awhile? Regardless of your status, you’ve come to the right place for helpful tips and information about content management strategies.

Vasont Systems has been publishing monthly tips through our enewsletter for several years, but we’ve decided to share them with the world. So visit us often to get your next tip!

And if there’s something you want to …

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