Tips for Customizing Generic Content

If you buy a car with a GPS but no MP3 player, you may want the documentation to include instructions for operating the GPS but not include the instructions for operating the MP3 player. Or if you have a Macintosh computer, you may want your antivirus software documentation to include only the Macintosh instructions—not the Windows instructions.

Organizations that sell a product that has variables for each client or for different situations may have a need to produce customized documentation. A content management system has several ways to help writers accomplish this in an automated way while maintaining a high level of content reuse:

RFI vs. RFP for a CMS…What’s the difference?

Shopping for a content management system (CMS) can be an intimidating task, given the many types of CMSs and all the decisions that must be made to choose the right one. RFIs (requests for information) and RFPs (requests for proposal) can help make the right choice. But what’s the difference between RFIs and RFPs? Should you do one or the other, or both? Here are tips for navigating through the buying process:

Tips to Get Writers on the Same Page in a Shared Authoring Environment

So, you’ve implemented a component content management system and you’re on your way with topic-based writing and content reuse. But there are still a few writers who just can’t seem to follow the same writing style as everyone else. They always seem to do something differently, causing problems when other writers must reuse their content. Here are ways to get better cohesiveness between the writers:

Tips for Using Intelligent Content

When your content is structured in a standard like XML, it becomes portable to many different technologies. It can be understood and shared by different databases and most editing, translation, and publishing tools. Using one source of intelligent content that is managed in a content management system, content can be easily transferred and processed by all types of tools. You will eliminate lots of duplicate content in many different file formats and consolidate your content base.

Tips for Preparing for a Component Content Management System Implementation

We often hear people say that they are going to implement a component content management system (CCMS) with the expectation that it is going to solve all of their problems! While a content management system can solve many problems, the system is only as good as what goes into it. For example, if you put poorly structured XML content into the system, it cannot magically make well-formed XML; you will have problems. It’s the old “trash in, trash out“ syndrome. But there are things you can do to prepare for a smooth content management implementation:

How Roles Change When Moving to a Content Management Environment

As organizations consider moving to a content management strategy for their technical documentation, reference publications and other business information, they often wonder what impact the new processes will have on the roles of their team members. What positions will be minimized or eliminated, and what new roles will emerge when the content management system is in place? Here are some tips to consider for potential role changes when implementing a content management strategy:

Focus on reuse.

Which Content Should I Convert to a Structured Format (XML)?

Making the decision to implement a component content management strategy for your technical documentation can result in big savings and flexibility in the editorial, translation, and publishing cycles for an organization. It also means that you must convert your content to a structured format – XML – to make it all happen successfully.

Now you face a huge amount of content in various formats – Word files, desktop publishing files, help files, website files – and you wonder where to …

Does Your Content Have an Identity Crisis?

We live in a world that is marked by differences — and that’s probably a good thing. After all, what would it be like if everything was exactly the same? Imagine if everyone wore the same clothes, had blues eyes, and was bald. It would be hard to tell anyone apart. If someone knocked on your door, is it a policeman or a plumber? Who knows…they all look the same. Imagine the chaos that could bring (not to mention how boring it would be!)

Unstructured content lives in this world, where nothing has an identity and content is in a state of chaos. How do you find it? And how …

Welcome to CM QuickTips!

Are you investigating content management systems? Or have you already begun your content management implementation? Maybe you’ve been a CMS user for awhile? Regardless of your status, you’ve come to the right place for helpful tips and information about content management strategies.

Vasont Systems has been publishing monthly tips through our enewsletter for several years, but we’ve decided to share them with the world. So visit us often to get your next tip!

And if there’s something you want to …

Pages